90 Days Prior to Award End Date

Award Closeout

Tasks to start:

  • Monitor burn rate to date
    • Track under/overspending
  • Finalize equipment and property purchases
    • Equipment purchases ordered after this date require sponsor approval or written justification
  • Check the agreement terms for final invoicing instructions
    • Ensure all valid, allowable expenditures will post to the award in the month before the final invoice is due
  • Review all cost share commitments to ensure they are fulfilled by the end of the award. Contact the RFS Cost Share Accountant. Start working now to:
    • Ensure funds (cash) is transferred to cost share SpeedType and expenditures are posted per cost share
      commitment.
    • Obtain all documented in-kind contributions and provide to the Cost Share Accountant.
    • Confirm with subawardees that their cost share commitment will be fulfilled and reported, if applicable.

If Award has Subs:

  • Contact sub-awardees to notify them of the date by which final reports and a final invoice (clearly marked as听
    鈥淔inal鈥) must be received to ensure payment.
  • Contact ocgsubcontracts@colorado.edu with questions

Download the Award Closeout Tool.