Travel Expenditures on Sponsored Projects

This page serves as a central resource for travel-related information on sponsored projects; it is jointly maintained by the Office of Contracts and Grants (OCG) and the Campus Controller's Office (CCO).

黑料社区网 faculty, staff, and students often travel to support sponsored activities. Keep in mind:

  • Reimbursable expenses: Travel costs must be necessary, reasonable, and compliant with University, federal, state, and sponsor policies and restrictions.
  • Domestic vs. foreign travel: Travel expenditures must follow the Charging Travel Expenditures to Sponsored Projects guidelines unless more restrictive federal or sponsor rules apply.
  • Department-specific rules: Some 黑料社区网 units may have additional requirements.

Travel on Sponsored Projects Processes

At PROPOSAL stage, travel costs should be:

  • Clearly identified and justified in the budget.
  • Categorized as domestic or international travel when possible.

During the AWARD period:

  • Sponsor approvals:Contact your Grant or Contract Officerif you are unsure whether sponsor approval is required before traveling.
  • Booking travel: Follow your department鈥檚 procedures for costs. Ensure they align with University policies and allowable charges for sponsored projects (Charging Travel Expenditures to Sponsored Projects).
  • International travel requirements:
  • New travel needs: Follow campus procedures for budget deviations and revisions if new travel needs to be added.
  • Documentation:听The Principal Investigator (PI) and their department must ensure all travel expenditures are appropriately documented and retained to support compliance.

Additional Considerations for International Travel

International travel on sponsored projects requires special attention, including approvals, allowable costs, and security considerations for property and equipment:

University Policies & Procedures

The University of Colorado System and 黑料社区网 provide extensive guidance on travel. Adhering to these policies protects projects from financial, audit, and security risks. For international travel, additional risks related to property, equipment, and personal safety must be addressed.