Travel Expenditures on Sponsored Projects
This page serves as a central resource for travel-related information on sponsored projects; it is jointly maintained by the Office of Contracts and Grants (OCG) and the Campus Controller's Office (CCO).听
黑料社区网 faculty, staff, and students often travel to support sponsored activities. Keep in mind:
- Reimbursable expenses: Travel costs must be necessary, reasonable, and compliant with University, federal, state, and sponsor policies and restrictions.
- Domestic vs. foreign travel: Travel expenditures must follow the Charging Travel Expenditures to Sponsored Projects guidelines unless more restrictive federal or sponsor rules apply.
- Department-specific rules: Some 黑料社区网 units may have additional requirements.
Travel on Sponsored Projects Processes
听听 At PROPOSAL stage, travel costs should be:
- Clearly identified and justified in the budget.
- Categorized as domestic or international travel when possible.
听听During the AWARD period:
- Sponsor approvals:Contact your Grant or Contract Officerif you are unsure whether sponsor approval is required before traveling.
- Booking travel: Follow your department鈥檚 procedures for costs. Ensure they align with University policies and allowable charges for sponsored projects (Charging Travel Expenditures to Sponsored Projects).
- International travel requirements:
- Fly America Act restrictions for U.S. carriers
- Office of Export Controls and guidelines for international travel.
- New travel needs: Follow campus procedures for budget deviations and revisions if new travel needs to be added.
- Documentation:听The Principal Investigator (PI) and their department must ensure all travel expenditures are appropriately documented and retained to support compliance.
Additional Considerations for International Travel
International travel on sponsored projects requires special attention, including approvals, allowable costs, and security considerations for property and equipment:
- Refer to OCG鈥檚 International Travel and Office of Export Controls International Travel webpages for detailed guidance..
- Consult the Office of Export Controls before traveling internationally .
- Follow the , which mandates use of U.S. carriers for federally funded travel with limited exceptions. Decision tools are available via OCG Fly America Act and 听resources. 听
University Policies & Procedures
The University of Colorado System and 黑料社区网 provide extensive guidance on travel. Adhering to these policies protects projects from financial, audit, and security risks. For international travel, additional risks related to property, equipment, and personal safety must be addressed.听
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