HR News

Background Check Requirements

Anonymous — Fri, 28 Jun 2024 19:04:30 +0000

Background Check Requirements Anonymous (not verified) Fri, 06/28/2024 - 13:04

�� Background Check Requirement

As per campus policy, a background check must be completed by prospective Employees/POI/Affiliates/Volunteers before they begin working. Please note that for employees being entered into HCM with an effective date, we consider this date to be when they begin working, regardless of whether they begin logging hours at that time.

Student Employment & Student-to-Temporary Employment Roles

Students hired into a student job code will need a background check if they have ‘security sensitive’ duties, as per campus policy. These employees should not begin working/have an effective date until the background check is completed. Please allow two weeks for completion and submit requests accordingly to ensure timely completion.

Graduating student employees with active appointments will be terminated at the end of the semester. If you wish to have a student who is graduating continue in the same role as a temporary employee, they will need to complete a background check if they have not already done so. As noted above, we ask for two weeks to complete all screenings—please plan accordingly and submit these requests as early as possible to avoid delay.

Temporary Faculty

Any Temporary Faculty hires that are not posted on the �� Jobs/Avature site, please submit the request to the HR Service Center, allowing two weeks for the completion of the screening process. As with all other roles, the Temporary Faculty hires should not begin working until the check is completed.

POI/Volunteers

If a background check is needed for POI or Volunteers as per the background check policy or the child protection policy, please submit the request as early as possible and note that the person should not begin their affiliation with �� until the check is complete. We ask for two weeks to complete the screening process.

Please submit POI requests to the HR Service Center.
Please submit requests for Volunteers to hr-bgc@colorado.edu.

Faculty Hired with Tenure

An additional reference check is conducted for TTT Faculty hires made with tenure. Please notify your HR Recruitment Coordinator or hr-bgc@colorado.edu when a verbal offer has been accepted for a hire with tenure and we will initiate the reference checking process.

Background Check Unit Contact & Information

Staff Hires: The background checks for staff hires made in conjunction with Talent Acquisition will be part of the standard workflow and do not require additional action.
Faculty/Research Hires: For faculty or research hires executed via �� Jobs/Avature, please contact your HR Recruitment Coordinator to initiate the background screening and all other related post-offer steps.
Research: If you are hiring for a research role that is not posted on the �� Jobs/Avature site, please contact resfachr@colorado.edu to request the background check, among other actions.
Other: For all other actions not listed above and not ticketed with the HR Service Center, please reach out to hr-bgc@colorado.edu.

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I-9 Requirements

Anonymous — Fri, 28 Jun 2024 18:48:32 +0000

I-9 Requirements Anonymous (not verified) Fri, 06/28/2024 - 12:48

I-9 Employment Eligibility

Employment Verification

As required by federal law and by the Immigration Reform and Control Act of 1986 (“IRCA”), The University is required to complete and retain a Form I-9 Employment Eligibility Verification document for all regular and temporary employees hired after November 6, 1986.

Risk of Non-Compliance

Risk I-9 violations may result in civil and criminal penalties. employer knowingly hired or continued to employ a worker without work authorization, the penalties to pay range from $698 to $27,894 per worker. Departments that fail to comply shall be responsible for any fines may be levied against the University. In addition, non-compliance can result in the loss of federal contracts.

Department Responsibilities

For departments not supported by HRSC or hired through Avature, the department is responsible for notifying the I-9 office of all new hires prior to their start date. Departments should email i-9forms@colorado.edu with the new employees legal first and last name, email address, and start date to initiate the Form I-9 HireRight invitation. Departments are responsible for verifying new employees are meeting the Form I-9 federal deadline. I-9 completion details can be found in HCM Personal Information within Modify a Person in the CU Personal Data I9 Tab. Once the Form I-9 is completed the completion date will automatically populate into the I-9 Completion Date field within 24 hours. For immediate confirmation departments can also contact the I-9 office to confirm Form I-9 completion by email or phone.

Out of State or Out of the Area

Please direct employees who live 100 or more miles away from Boulder ( fully remote) to email the I-9 office. If they are working a hybrid work schedule, this does not apply to them.
Please email i-9forms@colorado.edu and they will assist you
The I-9 office has automated I-9 email notifications set up to inform supervisors when employees are in non-compliance. Supervisors are instructed to immediately remove the employee from the work schedule until Form I-9 is completed. HRL’s that wish to also receive these notifications must contact the I-9 office so they can be manually added to receive notifications for their respective department(s).

I-9 Federal Deadline

Employee Accepts Offer of Employment: I-9 Office, HRSC, or Department HRL will send HireRight email invitation for employee to begin completing Form I-9.
Employee’s First Day of Work: Employee must complete Section 1 no later than this date.
Third Business Day Following Employee’s First Day: Employee must physically present original un-expired documentation into an I-9 office on campus no later than this date. An I-9 Partner will review documentation and complete Section 2 for Form I-9 completion. Appointments are not needed.

I-9 Office Contact Information

Please contact �� HR I-9 office at 303-735-8191 or I-9forms@colorado.edu. For additional I-9 information, office location, and hours visit the �� HR I-9 Webpage.

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Maximize �� Perks & Programs

Anonymous — Thu, 02 May 2024 16:18:08 +0000

Maximize �� Perks & Programs Anonymous (not verified) Thu, 05/02/2024 - 10:18

Plan For Your Professional Development

Professional development is pursuing learning opportunities to improve skills and grow knowledge. Professional development has many benefits, including skill building, career growth, and relationship building.

Attend an employee learning program through the Department of Human Resources

Organization and Employee Development offers a full range of learning opportunities for the 2024-25 school year. We have courses and programs for everyone. Check out supervisor training with some essential courses to get you started on the right foot. Some are no cost or low cost. Check out the link below to learn more.

Learn More and Register for Courses

Take advantage of On-Demand learning

Available through the MyCUinfo Portal, LinkedIn Learning provides a vast online library of instructional videos covering the latest software, creative and business skills.
CU on Coursera is a unique offering of 200+ Coursera courses taught by faculty across ��, CU Anschutz Medical Campus, CU Denver, and UCCS. These courses are available at no cost to all faculty, students, and staff.
The University Libraries have millions of materials in their collection. Borrowing materials from University Libraries is simple with your Buff OneCard.
The �� Buffs One Read fosters intellectual community and cultural exchange among students, faculty, and staff. This year’s (2024-2025) Buff One Read is, Solito: A Memoir, by Javier Zamora

Prioritize Your Wellness

Focusing on your wellness is more critical now than ever before. Influencing your own health, quality of life, and mental well-being leads to you giving your best. The following programs can help you start your wellness journey or strengthen the path you are already on.

Take Time to Relax and Rejuvenate

It's important to put your personal well-being at the top of your to-do list. Use your vacation days to take a trip, rest and recharge, and/or spend time with family and friends. Summer hours will take effect on May 13 and provide some flexibility in the afternoons. Health and Wellness Services have explained the many benefits of taking vacation time. Our CPO Robyn Fergus and Associate VC for Health and Wellness, Jess Doty, want you to be flexible with summer scheduling and utilizing vacation time. We truly want vacation time to be a normalized perk that all faculty and staff take advantage of at ��.

Utilize the Faculty and Staff Assistance Program

The Faculty & Staff Assistance Program (FSAP) is dedicated to serving the emotional and psychological needs of the campus community. All FSAP staff are trained as generalist counselors and are equipped to deal with a wide range of personal and work-related issues. FSAP services are no cost to all �� faculty and staff members.

Learn More and Schedule an Appointment with FSAP

Explore More Health and Wellness Options

FSAP has partnered with local community experts to offer a wide array of workshops and seminars designed to support areas of mental, physical, relational, and environmental wellness. Wellness events are free to attend. Registration is open for summer events:

Learn more about Staff and Faculty Wellness Resources

Maximize Use of Your Perks

Perks for �� faculty and staff range from childcare to transportation. Consider ways to use your perks to the fullest this summer.

Explore the Full List of Employee Perks

For those with caregiving responsibilities

Bright Horizons

�� has partnered with Bright Horizons to help employees better manage work, family, and personal responsibilities. Eligible faculty and staff have 10 uses per calendar year for backup child, adult, and elder care in addition to several other discounts provided by Bright Horizons. You can also use your 10 uses for tutoring--at a very discounted rate!

CU Children's Center

The CU Children’s Center offers full and part-time schedules and is open to children of CU graduate and family housing residents, students, faculty, staff and alumni.

Other Care Discounts

As a state employer, �� employees are eligible to participate in the State of Colorado’s employee discount program. Benefit Hub childcare and eldercare discounts may include:

Brookdale Senior Living
Synergy Home Care
The Learning Experience
The Learning Group Brands
KinderCare
Everbrook Academy

For those looking to travel

As a state employer, �� employees are eligible to participate in the State of Colorado’s employee discount program. Benefit Hub discounts for the traveler may include:

Rental Cars: Budget, Hertz, Sixt, Enterprise, Payless, Alamo, Dollar, and Thrifty
Hotels: Great Wolf Lodge, Legoland, Choice Hotels, Wyndham, LaQuinta, Comfort Inn, Ramada, Micotel, Super8, Travelodge and Motel 6
Airport Parking: The Parking Spot and WallyPark
Tickets: Disneyland, Disney World, Universal Studios, Legoland and Elitch Gardens

Don’t forget your Eco-Pass! The Eco Pass provides eligible CU faculty, staff, and retirees bus and light rail service (including Local, Regional and Express service). This includes the SkyRide bus service to DIA.

Visit a Museum:

CU Art Museum - The CU Art Museum is a place to exchange ideas, inspire collaboration, foster compassion, fuel imagination, and transcend boundaries.
Museum of Natural History - Visit one of five exhibition galleries to explore natural and human history through engaging and interactive displays.

As employees of the State of Colorado, your state ID allows you unlimited free admission to seven History Colorado museums statewide! Participating History Colorado museums include:

History Colorado Center // Denver
Center for Colorado Women’s History // Denver
El Pueblo History Museum // Pueblo
Trinidad History Museum // Trinidad
Fort Garland Museums & Cultural Center // Fort Garland
Healy House Museum & Dexter Cabin // Leadville
Ute Indian Museum // Montrose

Take to the trails

Explore 300 miles of captivating trails, 45,000 acres of unspoiled open space, or the Boulder Creek Path, which runs through the middle of town. Check out what Boulder offers those wanting to get outdoors. Download the AllTrails app to find your next hiking adventure!

Catch a show, or two

CU Presents is the home of performing arts on the beautiful �� campus. With hundreds of concerts, plays, recitals, and more on our stages each year, there’s something for everyone to enjoy. Find performances on the CU Presents website.
Fiske Planetarium offers a diverse range of full-dome films, star talks, live talks, laser and liquid sky shows, concerts, and special live events. Find showtimes on the Fiske website.

Professional development, wellness and perks are a few ways to maximize your summer at ��.

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2023 Campus Calendar Update

Anonymous — Mon, 02 Oct 2023 17:51:35 +0000

2023 Campus Calendar Update Anonymous (not verified) Mon, 10/02/2023 - 11:51

The campus calendar for 2023 has been updated to reflect three additional administrative leave days. Please click on the link for more information.

Holiday calendar can be accessed here

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Updated Sick Leave Policy

Anonymous — Wed, 20 Sep 2023 15:09:42 +0000

Updated Sick Leave Policy Anonymous (not verified) Wed, 09/20/2023 - 09:09

��’s sick leave policy has been updated to reflect the recent changes from Senate Bill 23-017. In August of 2023, the Colorado state senate voted to expand upon the state’s current sick leave policy. In compliance with the state, �� has also updated their administrative leave policy to reflect those changes. You can see the sick leave changes outlined here in APS 5062. The State Personnel Board is also amending the rule to include these changes for classified staff, https://dhr.colorado.gov/news/dhr-emergency-rulemaking-effective-8/7/2023

The updates to our current leave policy are the following:

Family Support : accrued sick leave can be used to care for a family member whose school or place of care has been closed due to inclement weather, loss of power, loss of heating, loss of water, or any other unexpected occurrence or event that results in the closure of the family member's school or place of care.

Bereavement Support: use sick leave to grieve, attend funeral services or a memorial, or deal with financial and legal matters that arise after the death of a family member. This type of leave is available after an employee has utilized their bereavement leave.

Evacuation : if an employee needs to evacuate their place of residence due to inclement weather, loss of power, loss of heating, loss of water, or any other unexpected occurrence that results in the need to evacuate the employee’s residence, they may use accrued sick leave.

Please note:

Bereavement leave guidance is unchanged. To review bereavement leave details, click here.

A supervisor may still require documentation from an employee if consecutive days of paid sick leave are taken.
- University Staff: (4 Consecutive Days). APS 5062, Section 2, II, A,6. You can access the policy statement in full here.
- Classified Staff: (3 Consecutive Days). Rule 5-5 (D). You can access the State Personnel Board Rules here.

We hope these updates will continue to provide support and be of service to our �� campus community. For further information and details, please refer to the HR Leave page. If you have specific questions or concerns, please contact hrer@colorado.edu.

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HR News

Background Check Requirements

���������� Background Check Requirement

Student Employment & Student-to-Temporary Employment Roles

Temporary Faculty

POI/Volunteers

Faculty Hired with Tenure

Background Check Unit Contact & Information

Policies

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I-9 Requirements

I-9 Employment Eligibility

I-9 Federal Deadline

I-9 Office Contact Information

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Maximize ���������� Perks & Programs

Plan For Your Professional Development

Prioritize Your Wellness

Maximize Use of Your Perks

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2023 Campus Calendar Update

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Updated Sick Leave Policy

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�� Background Check Requirement

Maximize �� Perks & Programs