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I. Introduction

The Chancellor adopts these Procedures to govern the Scheduling Authority’s decisions regarding the use of University Facilities and Outdoor Spaces pursuant to the Campus Use of University Facilities Policy and to .

II. Definitions��

1. “Academic Event” means use of a Facility or Outdoor space for teaching and/or instructional programs for University credit or for research by University personnel.
2. “Approved Scheduling Protocol” means a scheduling process that has been reviewed and approved by the CUUF committee and that includes appropriate safeguards to ensure that sufficient campus resources are available to support scheduled activities.
3. “Assistance Animal” means an animal that provides emotional or other support that minimizes one or more identified symptoms or effects of a person’s disability, including therapy animals, emotional support animals, and comfort animals.
4. “Canvassing” means communicating a non-commercial message, including but not limited to communication through the following means: carrying a sign; soliciting a signature for a petition; or distributing non-commercial Literature. Canvassing shall comply with the CUUF Appendix on Canvassing.
5. “Chalking” means using chalk on sidewalks or other surfaces to write messages or draw pictures. Chalking shall comply with the CUUF Appendix on Chalking.
6. “Commercial” means occupied with or engaged in commerce or work intended for commerce, including any exchange, barter, purchase, or sale of goods or services, whether direct or indirect. This definition also includes direct fund-raising by non-profit organizations, but does not include general advocacy activities by such organizations.
7. “Commercial solicitation” means approaching another person to communicate a commercial message, including but not limited to communication through the following means: offering information about services or sales; soliciting an email address, phone number, or other contact information for commercial purposes; or distributing any sales flier, coupon book, sample, promotional item, coupon, or similar item. Commercial Solicitation shall comply with the CUUFAppendixonCommercialSolicitation.
8. “CSI” means the Center for Student Involvement.
9. “CUPD” means the ���������� Police Department.
10. “CUUF Appendix” means any of the Appendices appended to this policy that govern operational aspects of Facility and Outdoor Space use. The Chancellor or designee may adopt additional CUUF Appendices, and may amend or rescind existing CUUF Appendices.
11. “CUUF Committee” means a standing committee established by and responsible to the Chancellor of ����������. The CUUF Committee consists of: a chairperson; a representative of CUSG; one member of the Boulder Faculty Assembly; one member of the Boulder Staff Council; a representative of the Provost; a representative of the Vice Chancellor for Student Affairs; a representative of the Athletic Department; a representative from the University Police Department (CUPD); a representative from Parking and Transportation; a representative of Facilities Management; representative(s) of Housing/Residence Life and Campus Dining Services; the Non-Academic Scheduling Planner; a representative of CSI; a representative of Risk Management; a representative of Recreation Services; and a representative of Strategic Relations.
12. “Event” means use of a Facility or Outdoor Space for a specified period of time.
13. “Event and Activities Approval Guidance” means the policy and process by which events and activities are submitted and reviewed.
14. “Facility” means a building or space within a building on property owned by the University. Facility does not include any attached terrace, patio, courtyard, or plaza.
15. “General Use Facility” or “General Use Outdoor Space” means a Facility or Outdoor Space not identified as a Special Use Facility or Special Use Outdoor Space.
16. “Hammock” means a swinging couch or bed consisting of net or cloth, typically time between two poles or trees.
17. “Literature” means a newspaper, book, sticker, magazine, pamphlet, flier, booklet, or newsletter. Literature does not include a material item affixed to a secondary surface.
18. “Non-academic Event” means any Event that does not qualify as an “Academic Event.”
19. “Non-Affiliate” means a person who is not a student or employee.
20. “Outdoor Space” means all outdoor University property that is not a Facility, including but not limited to sidewalks, kiosks, railings, walls, light poles, trees, fences, benches, bridges, bodies of water, underpasses, breezeways, streets, fields, lawns, parking lots, hardscapes, plazas, patios, or terraces.
21. “Posting” means placing a sign, banner, flier, poster, announcement, or other type of document or material on any wall, door, kiosk, bulletin board, or other surface. All Postings must comply with the CUUF Appendix on Signs, Banners, and Fliers.
22. “Responsible Party” means the individual who is responsible and accountable for scheduling, planning, and executing an Event and who will ensure there is appropriate oversight for the duration of the event. The Responsible Party may be an enrolled student, authorized representative of a Student Organization, authorized representative of a University Department, authorized representative of an external business or organization, or a private individual.
23. “Restricted Access Date” means a date that has been designated by the SET Team as one on which Significant Events cannot be scheduled except under the direction of the Chancellor.
24. “SAFE Committee” is made up of various University Department stakeholders who review proposed Events for compliance with laws, University policies, and codes; for the safety of event attendees; and for protection of the Facilities and the constituents of the University.
25. “Scheduling Authority” is the individual with the authority to approve or cancel an Event for a designated Facility or Outdoor Space. A list of Facilities and Outdoor Spaces and the relevant Scheduling Authorities for each can be found on the CUUF webpage.
26. “Service Animal” means a dog (or in some cases a miniature horse) that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability. The provision of emotional support, well-being, comfort, or companionship does not constitute work or performing tasks for purposes of this definition.
27. “SET” means the Significant Events Team, which is responsible for designating events as Significant Events and ensuring these events have the administrative support they need to be safe and successful. The SET reports to the Chancellor.
28. “Sign” is any temporary, movable placard, poster, flag, or other object used for the purpose of conveying a message, which may be free-standing, affixed to a surface, or anchored in place. “Sign” does not include messages and displays held by an individual. All placement of Signs must comply with the CUUF Appendix on Signs, Banners, and Fliers.
29. “Significant Event” is an event that has the potential to disrupt the academic mission; the potential to affect University operations (including access to campus and staff time); or major health and safety concerns or cost implications for the University and neighboring community.
30. “Slacklining” means an activity in which the participant walks on a span of nylon climbing or Slacklining webbing, positioned horizontally with the ground below and securely anchored at two fixed points.
31. “Special Academic Event” is an Academic Event that takes place at a location or at a time that differs from that which was reported to the Office of the Registrar prior to the first day of classes each term.
32. “Special Event Zone” means an Outdoor Space designated by the University Police in connection with specific events on campus. Any Facility or Outdoor Space or portion of either that has been designated a Special Event Zone is a non-public forum for the duration of the Special Event Zone.
33. “Special Use” means Facility or Outdoor Space or portion thereof that has its own use priorities. A list of Special Use Facilities and Outdoor Spaces can be found on the CUUF webpage. Approval by the Chancellor for Special Use designation can be made for an entire or part of a Facility or Outdoor Space.
34. “Student Activities” means activities, scheduled or unscheduled, conducted by, or sponsored by, a Student Organization.
35. “Student Forum” means any generally accessible open Outdoor Space. Student Forums are available to students for expressive purposes as provided in these Procedures, and subject to section 23-5-144 of the Colorado Revised Statutes.
36. “Student Organization” means an organization in good standing with, and officially recognized by, the Center for Student Involvement as either a Recognized Student Organization (RSO) or Recognized Social Greek Organization (RSGO).
37. “Temporary Structure” means anything that is constructed of tangible materials, whether freestanding, staked, or attached to any Facility or in any Outdoor Space, and includes, but is not limited to any: table, booth, tent, shed, awning, inflatable structure, or any other kind of shelter; vehicle, cart or trailer; art installation, sculpture, or display; scaffold, ramp, railing, staging, or any other type of framework; bleachers or bench; or fence, barricade, or other type of barrier. Temporary Structures must comply with the CUUF Appendix on Temporary Structures.
38. “University” means the ���������� (����������).
39. “University Contract” means a contract, lease, memorandum of understanding, or other agreement that has been signed by an individual who has been granted contracting authority according to the provisions outlined in the ��and the ���������� Signature Authority Policy
40. “University Department” means a ���������� school, college, office, department, institute, or center.
41. “UMC” means the University Memorial Center.
42. “VCIR” means the Vice Chancellor for Infrastructure and Resilience

III. Application for Use of University Facilities and Outdoor Spaces

1. A Responsible Party wishing to use a University Facility or Outdoor Space for a Special Academic Event or for a Non-Academic Event must schedule the Event in advance and receive approval from the appropriate Scheduling Authority prior to the Event occurrence.
2. The Responsible Party must assume responsibility for the following:
   1. All operating costs as provided herein including, but not limited to, rental fees, utility and utility location costs, non-routine clean-up, police/security, and parking/traffic; and for reimbursing the University for damage to University property or facilities that might occur in connection with the Event.
   2. Compliance of Event activities with local, state, and federal laws, and with University policies and regulations.
3. The Scheduling Authority may determine that the Event needs to go through an additional review process by either the SET Team or the SAFE Committee.
4. The Scheduling Authority may deny an application or revoke the approval of an application for the use of University Facilities and Outdoor Spaces. The Scheduling Authority may consider any of the following in determining whether to approve an event:
   1. The Responsible Party’s adherence to the Approved Scheduling Protocol for the Facility or Outdoor Space.
   2. The determination that the event is not in alignment with the Campus Events and Activities Policy.
   3. The expectation that the activity will conflict with a previously approved University program or Event.
   4. The risk of material and substantial disruption to academic, administrative, or operational functions of the University.
   5. A history by the Responsible Party or the entity on whose behalf the Responsible Party is working of:
      1. Causing material disruption with University activities, property damage, or personal injuries.
      2. Making material misrepresentations of Event logistics when scheduling an Event.
      3. Violating the CUUF policy and/or other University policies in connection with prior scheduled Events.
      4. Not fulfilling payment obligations to the University.
      5. Reserving a Facility or Outdoor Space, and not holding the Event as scheduled and not cancelling the Event in advance.
5. If the Scheduling Authority denies an application or revokes approval for an event, the Responsible Party may appeal the decision to the CUUF Committee chairperson or designee.

IV. Special Use Facilities and Special Use Outdoor Spaces

1. The VCIR shall review all requests for Special Use designation and submit them to the Senior Vice Chancellor for Operations for final approval. The VCIR shall periodically review existing Special Use designations, and may recommend their revision or revocation.
2. So long as a Special Use Facility adheres to an Approved Scheduling Protocol, the Special Use Facility shall have the authority to determine its own use priorities.
3. No Special Use Facility shall have the authority to schedule a Significant Event on a Restricted Access Date without approval by either SET or the Chancellor.
4. Except as to priority of use as set forth in Section IV of the CUUF Policy, the use of Special Use Facilities and Special Use Outdoor Spaces is governed by this policy.

V. Conditions of Use

1. No University Contract may authorize a use prohibited by this policy.
2. University Facilities and Outdoor Spaces may not be used in any manner that makes it appear, whether expressly or implicitly, that the University is endorsing a partisan, political, sectarian, or religious position.
3. Programs and activities for children must comply with the Youth Protection Policy and the��Guidelines for Children in the Workplace and/or Classroom.
4. Animals (including reptiles and amphibians) are not permitted in any Facility or Outdoor Space, except:
   1. Service Animals are allowed in all University Facilities as outlined in the Service and Support Animals Guidelines.
   2. Assistance Animals, only as permitted in the ServiceandAssistanceAnimalsGuidelines.
   3. Animals used in research, instruction, or official University business.
   4. Animals that have been pre-approved to appear at, or participate in, an Event by both the Scheduling Authority and building proctor or facility manager.
   5. Fish in aquariums.
   6. Leashed dogs in Outdoor Spaces other than competitive fields. Animals are not allowed on competitive fields except as outlined in V.D.4. above.
   7. Animals within Residence Halls as outlined in Student Affairs Residence Life handbooks and policies.
5. Temporary Structures must adhere to all requirements outlined in the CUUF Appendix on Temporary Structures. No installation of a Temporary Structure may begin without first being approved according to the protocol outlined in the CUUF Appendix on Temporary Structures.
6. Events where alcohol will be served or consumed shall comply with Campus Policy and all other applicable laws, policies, and procedures.
7. All Non-University organizations, entities or individuals, including non-profit entities or organizations, using any Outdoor Space and/or Facility will be charged a rental fee for use of the space.
8. Student Organizations and University Departments that are hosting Events may be charged a rental fee for the use of an Outdoor Space or Facility if money (including donations, admission fees, or in-kind services) is collected.
   1. Unless addressed in a University Contract for the Event, all revenue generated by an Event, whether collected in-person or online, must be deposited into a University, CSI, or University of Colorado Foundation account.
   2. If a Student Organization and/or University Department sponsors an outside entity, a University Contract that includes a sharing of the profits and compensation to the University for the use of the Outdoor Spaces or Facilities must be in place.
9. University Facilities and Outdoor Spaces may not be used for commercial, personal, or private financial gain except as approved by the University.
   1. Approval by the University requires that the Event must be scheduled and approved by the relevant Scheduling Authority.

VI. Events in Outdoor Spaces

1. Students may engage in Canvassing in Student Forums as provided in the Appendix on Canvassing. Students may hold Events in Student Forums so long as such Events comply with these Procedures, and subject to the provisions of Section IV of the CUUF Policy. Students interested in engaging in Canvassing inside Facilities, including in any public spaces inside Facilities, must request in advance and receive approval for an event.
2. The University may cancel, delay or relocate an Event as described in these Procedures in Section IX Campus Closure.
3. In addition to all the other requirements of this policy, Events in Outdoor Spaces must comply with the following requirements:
   1. Events scheduled after dusk or before dawn in Outdoor Spaces shall have adequate lighting in the judgment of the VCIR or designee.
   2. The Responsible Party shall make prior arrangements for adequate, available sanitary facilities within and/or in the vicinity of the Event before, during, and for a reasonable period of time following the conclusion of the Event.
   3. The Responsible Party shall provide adequate emergency medical and fire services.
4. The following restrictions apply to outdoor amplified sound or music:
   1. To support student success, no amplified sound is permitted anywhere on campus during the period of each academic term that starts with the last day of classes and ends after the last day of final exams.
   2. A scheduled or unscheduled Event taking place in the UMC Dalton Trumbo Fountain Court area may use amplified sound or music only as follows:
      1. Between the hours of noon and 1 p.m. on weekdays.
      2. Between 5 p.m. and 11 p.m. on Friday.
      3. Between 8 a.m. and 11 p.m. on Saturday and Sunday.
   3. Amplified sound or music is prohibited in the restricted sound areas except as follows:
      1. If the Event is sponsored by the President or the Chancellor;
      2. If the Event occurs between 5 p.m. and 11 p.m. on Friday; or
      3. If the Event occurs between 8 a.m. and 11 p.m. on Saturday or Sunday.
   4. All other approved Events in an Outdoor Space may have outdoor amplified sound or music if the following conditions are satisfied:
      1. The level of sound, amplified or unamplified, from the Event does not exceed 80 decibels when measured at the perimeter of the event space.
      2. The Event does not begin before 8 a.m. or continue after 11 p.m., except for a regularly scheduled football game.
      3. The Responsible Party provides an appropriate mechanism, as determined by the SAFE Committee, to achieve compliance during the Event and to enable the University to respond to complaints.
      4. The Event has been scheduled and approved in advance through the Scheduling Authority and in accordance with��Event and Activities Approval Guidance.
   5. University officials (e.g., representatives of the Chancellor, Vice Chancellors, or CUPD) have the authority to require a reduction in the noise level to bring the event into compliance with this policy. Failure to comply within a reasonable period of time may result in a termination of the Event, fines, and/or forfeiture of future use of University Facilities and Outdoor Spaces.

VII. Use of University Facilities and Outdoor Spaces for Expression and Advertising

1. Canvassing shall comply with the CUUFAppendixonCanvassing.
2. Commercial Solicitation shall comply with the CUUF AppendixonCommercial Solicitation.
3. Chalking shall comply with the CUUFAppendixonChalking.
4. Posting of banners, fliers, signs, lawn signs, sandwich boards, and other materials shall comply with the CUUF Appendix on Signs, Banners and Fliers.
5. Advertising
   1. No person or organization may post or distribute Commercial advertising in Facilities or Outdoor Spaces.
   2. This section does not apply to advertising pursuant to a University Contract.
6. Unattended Literature in Facilities and Outdoor Spaces
   1. No person or organization may leave unattended Literature in any Outdoor Space.
   2. No person or organization may leave unattended Literature in any Facility except pursuant to a license agreement with the Facilities Management.
   3. The University Department of Facilities Management, in consultation with the building proctor, will designate appropriate locations and protocol for the placement of unattended Literature.
   4. The University will dispose of Literature placed in Facilities or Outdoor Spaces in violation of this policy without notice.
7. Dalton Trumbo Fountain Court
   1. In recognition of its namesake, free speech and civil rights advocate Dalton Trumbo, the Dalton Trumbo Fountain Court (“Fountain Court”) area provides a space for the free expression of ideas on campus by allowing for public non-commercial discussion and public expression without scheduling between the hours of 9 a.m. and 5 p.m.
   2. If the entire Fountain Court has been reserved or is otherwise unavailable, unscheduled use as provided herein may take place on the UMC Plaza.
   3. Unscheduled use of the Fountain Court or UMC Plaza must comply with following:
      1. The use cannot conflict with a previously scheduled Event.
      2. The use must not involve any specifically prohibited use as set forth in Section VIII below.
      3. The use must comply with the conditions of use set forth in Section V.
      4. Except as allowed under Section VI.D.2. above, amplified sound is not permitted at any unscheduled event.
      5. Temporary Structures are prohibited.
   4. The capacity of the Fountain Court is 1,500 persons. No unscheduled use can exceed this number of persons.
   5. Anyone wishing to make unscheduled use of the Fountain Court should confirm with the Events, Planning and Catering Office that the space has not been reserved.

VIII. Specifically Prohibited Uses

1. The following uses of University Facilities and Outdoor Spaces are prohibited:
   1. Any use that presents an unreasonable risk of injury or damage to person or property.
   2. Any use that does not comply with this policy; that violates federal, state, or applicable local law, regulation, or ordinance; or that violates any Regent Law or other University policy or procedure.
   3. Camping and activities that reasonably appear, in light of all the circumstances, that an Outdoor Space is being used for temporary living accommodation purposes such as overnight sleeping; making preparations for overnight sleeping (including the laying down of bedding for the purpose of sleeping and/or erection of a tent or other shelter); making any fire for cooking; or using or preparing to use tents, motor vehicles, or other structures for sleeping and/or cooking.
   4. Golfing.
   5. Motorized off-road vehicles (MOVs), including golf carts, gators, ATVs, and similar motorized devices other than those allowed under the CUUFAppendixonMotorizedOff-Road Vehicles including Golf Carts and ATVs . Powered mobility devices used for locomotion by individuals with a mobility disability are exempt from this prohibition.
   6. Skiing, sledding, tubing, or snowboarding on University property unless the activity is part of a scheduled Event. Sledding includes, but is not limited to, sliding on a tray, piece of cardboard, or any other object.
   7. Boating, fishing, or swimming on or in any body of water on University property except for maintenance operations and use by dedicated emergency response agencies. Boating includes, but is not limited to, floating in or on any boat, canoe, personal watercraft, inner tube, raft, surfboard, or other watercraft.
   8. Activities known as parkouring and “buildering,” including climbing or rappelling on the exterior of any Facility or on any crane or other construction equipment.
   9. Launching a rocket or other projectile unless the activity is part of a scheduled Event.
   10. Use of rooftops unless pre-approved by the Vice Chancellor for the Department of Public Safety
   11. Crewed Aircraft except for those responding to an emergency on campus such as Flight For Life air ambulance operations. Training and demonstration of emergency capabilities are not included in this exception. except for those responding to an emergency on campus.
   12. Slacklining or use of Hammocks that fails to comply with the CUUF Appendix on Slacklining and Hammocks.
   13. Food trucks and other mobile food or beverage distribution systems not operated by a University Department that fail to comply with the